Author: Rae Weniger

TD
Summer
Reading Club
2016
Statistics Collection Booklet
Use the data you gather in this booklet to complete your report at the end of summer.

Table of Contents
Promotions Counting Sheet .………………………………...…………...3
Counting Participants—Guidelines...…...………………...…………..4
Sample & Counting Sheet—Participants......…………...…………..5
Sample & Counting Sheet—Community Events …….......…......6
Sample & Counting Sheet—Library Events…………..…...…...…...7
Notes .…………………………………………………………………......…………8
At the end of the summer, you will be emailed a form on which to report your statistics gathered in this booklet before a certain deadline.
Completion of the TD Summer Reading Club Statistics and Evaluation form is a requirement of each library’s agreement.
The statistics form may be completed online, or faxed to PLS (780-539-5285) or sent in by courier van or by mail. Please make every effort to file your statistics before the deadline, so we can in turn file the summary report on time.
This booklet is provided by Peace Library System for the sole use of the partnering library for gathering data for reporting, and remains the property of the library.

Count your promotions of your Summer Reading Club
(how you invite children to attend):

1. Record each visit, noting the audience number at each visit:
2. Record the number of items you distribute:
Promotional posters:
Promotional invitations:
(bookmarks, postcards or door hangers)
3. Other promotional efforts:

Library staff promoted to an audience at:	Size of Audience
Example: school, day camp, child care centre, etc.	Example: 25

Information needed about each child:
Gender
Age
Is the child new to SRC or back for another year?
How many books did each child read?
How many minutes did each child spend reading or being read to?
Use the blank chart included to track this information as shown on the following page.

Information needed about your TD SRC:
How many events (meetings, gatherings, etc.) were held inside the library.
Total attendance at all of these events.
How many events (day trips, field trips, playground adventures, excursions, etc. ) were held outside your library.
Total attendance at all of these events.
Use the blank charts and follow the samples
on pages 6 & 7 to track this information.

SAMPLE

A blank copy of this chart is included for your use and it will be available to download from the PLS website, or you can design your own to capture the same information.
Keeping track of this information is simple if you are organized before your program starts. Transfer your totals onto the stats form which will be distributed at the end of the summer.

Events held in the community

Date & place	Number of boys	Number of girls	Total
July 18—at the playground	2	2	4
August 17—at the park	2	4	6
September 4—parade	2	4	6
Total events: 3	6	10	16

SAMPLE

Date & place	Number of boys	Number of girls	Total
Total events:	# boys:	# girls:	All:

Events held in the library

Date	# of boys	# of girls	Total
July 6	2	4	6
July 13	2	4	6
July 20	1	3	4
July 27	1	3	4
Aug 3	1	3	4
Aug 10	1	4	5
Aug 24	2	2	4
Aug 31	2	1	3
Totals at 8 events	12	24	36

SAMPLE

Date	# of boys	# of girls	Total
Total events:	# boys:	# girls:	All:

You will be asked your level of satisfaction
with the following:
Overall Satisfaction
Satisfaction with the material
Promotional material (posters, etc.)
Program materials (booklets, stickers, etc.)
Satisfaction with the websites
Website for children
Website for programmers
Satisfaction with the statistics and evaluation process
Jot down your ideas throughout the summer.
Your suggestions are valuable and there will be boxes to fill in with your comments and your suggestions for improvement of the
TD Summer Reading Club.
Testimonials by parents and participants are always wanted.

#

#